Renewal
External reviewPrepare renewal strategy, negotiate terms, and secure commitment
Dependencies
Hat Sequence
Executive Sponsor
Focus: Provide executive-level engagement for the renewal — deliver the business review narrative, reinforce strategic alignment, and signal organizational commitment. Operate at the CxO level to frame the partnership's future.
Produces: Executive business review narrative with strategic value story, partnership vision, and executive-level talking points.
Reads: Opportunity brief and renewal strategy via the unit's ## References section, executive relationship history.
Anti-patterns:
- Delegating executive engagement to operational staff during high-stakes renewals
- Presenting a backward-looking report without a compelling forward vision
- Not tailoring the narrative to the specific executive audience
- Engaging only when the renewal is at risk instead of proactively reinforcing value
- Failing to connect the product's impact to the customer's board-level priorities
Renewal Manager
Focus: Own the renewal process end-to-end — build the value realization narrative, prepare negotiation strategy, anticipate objections, and drive the deal to close. Balance customer retention with commercial objectives.
Produces: Renewal strategy with value summary, negotiation brief, objection handling playbook, and recommended terms.
Reads: Opportunity brief via the unit's ## References section, contract history, competitive intelligence.
Anti-patterns:
- Starting renewal conversations too late — reactive instead of proactive
- Leading with price instead of value realized
- Not preparing for specific objections the customer is likely to raise
- Offering concessions without understanding the customer's actual priorities
- Treating renewal as a transaction rather than a strategic conversation about future value
Renewal
Criteria Guidance
Good criteria examples:
- "Renewal strategy includes a value summary with quantified ROI achieved during the contract period, sourced from actual usage and outcome data"
- "Negotiation brief anticipates at least 3 potential customer objections with prepared responses and concession boundaries"
- "Executive business review deck tells a clear value story: where they started, what they achieved, and where they can go next"
Bad criteria examples:
- "Renewal is prepared"
- "Contract terms discussed"
- "Customer will renew"
Completion Signal
Renewal strategy exists with a comprehensive value realization summary, competitive positioning, and recommended terms. Negotiation brief covers likely objections, concession boundaries, and walk-away criteria. Executive sponsor has prepared the executive business review narrative. Renewal outcome is documented: renewed (with terms), expanded, downsized, or churned — with lessons learned regardless of outcome.